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Facilities Assistant

9.00 GBP
London Luton Airport

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We currently have an opportunity for a Facilities Assistant to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

  • Proactively informs Facilities Manager if unable to meet agreed timescales on jobs
  • Purchase Orders, Goods Receipting, Invoice Coding & Processing, Budget Tracking, Accruals, Financial Reporting, Cross Charging, Misc FM Data to a highly efficient standard and introduces the appropriate processes to facilitate this.
  • Processes all departmental invoices and ensure that they are checked for accuracy, recorded on the invoice tracking database and presented to the Facilities Manager for authorisation to meet required timescales
  • Provides detailed financial reports that support to the Facilities Manager in tracking and monitoring the monthly budget spend and produces monthly budget forecasts and accruals
  • Proactively monitors Supplier’s invoices to ensure that payment terms are met
  • Produces financial statistics and analysis as required in a timely manner
  • Provides Contract and Asset Management administrative support including the maintenance of up to date spreadsheets/databases
  • Taking and producing meeting minutes / actions.
  • Producing documents and project plans and associated information for the client team.
  • Provides routine and adhoc administrative support for various activities including, Energy Statistics, Design input on Documents, etc
  • Take an active role in certain projects across all areas of the Facilities function to support the management team
  • Support a wider Facilities team as required to meet the requirements of the residents and guests the Leatherhead sites under the direction of the Facilities Management Team.
  • Comply with all Company policies/procedures and client site rules and regulations


  • Excellent Excel knowledge and understanding
  • Knowledge of financial systems, including accounting systems and budgetary control
  • Competent on Microsoft Excel, Word & PowerPoint.
  • Excellent organisational and communication skills
  • Able to maintain complete confidentiality at all times
  • Must have the ability to prioritise tasks and work using own initiative.
  • Ability to work individually and as part of a large team.
  • Organised and able to manage various projects simultaneously
  • Previous experience in writing detailed reports and collating detailed accurate information accordingly.


  • Accounting and/or bookkeeping training or qualifications
  • Knowledge of Sodexo systems including Eprofit and SAP.

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