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Scottish Government - Administrative Assistant

Salary:
£19,314 - £21,482
Location:
Edinburgh City Centre
Company:
Scottish Government

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The recruitment of Modern Apprentices is a fair, open and merit based process (16+) and with permanence from the start of the apprenticeship. Applicants must be unemployed or contracted to work 16 hours or less a week. Please state you meet these requirements on your application. Candidates with a disability who meet the essential criteria will be invited to interview.

Overview:

This position supports policy teams within Victoria Quay, Edinburgh, and the wider Division which is split across seven locations.

More Homes is a very busy division which provides a range of secretariat and administration support and services, spread across seven locations. The principal focus of these posts is to assist the teams, Unit Heads, and the wider division with all aspects of administration support. As part of this support you will be expected to provide administration support to senior management. All members are expected to work flexibly, providing a proactive, courteous and customer focused service.

Main Duties
• Monitoring of shared/senior management in-boxes including where required, checking incoming emails and flagging up those which require action to ensure deadlines are met; dealing with emails and marking them as completed/dealt; moving emails to eRDM storage folders.
• Checking calendars in advance and printing papers for meetings for relevant teams within the More Homes Division.
• Booking and recording travel.
• Arrange internal/external meetings, catering, travel, accommodation.
• Provide general admin support as required to teams within the More Homes Division.
• Raising purchase orders/receipting invoices.

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