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Executive Assistant

West London

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Job Description

Why consider Novartis?

750 million. That’s how many lives our products touch. And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives?
We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environment. Where you’re given opportunities to explore the power of digital and data. Where you’re empowered to risk failure by taking smart risks, and where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges.

What’s exciting about this role?

This role will provide you with exposure to large portions of our business. You will have the opportunity to lead on business-wide projects that influence the efficiency and outputs of our franchise teams. Furthermore, you will be the expertise at the core of the business, being responsible for multiple processes and ensuring timely completion of business-critical activities.

Your responsibilities:

Your responsibilities include, but are not limited to:
• Provide administrative support as required by the business, including Oncology Leadership Team members where applicable
• Manage logistics for internal and external meetings, including travel, accommodation and IT set up (e.g., video conferencing, WebEx)
• Managing Purchase Orders (requests, managing shopping carts, goods receipting, uplifting, tracking)
• Budget spend tracking and financial reconciliation
• Proactive customer & vendor liaison for e.g. obtaining quotes, negotiations to drive cost savings, obtaining payment-related information, requesting amendments to work undertaken
• Drive continuous simplification / improvement of processes falling within the scope of the BPP role through cross-team collaboration
• Work effectively and collaboratively with BPP population and with Oncology Business Unit associates to ensure consistency in process implementation, management and to mitigate if any knowledge gaps

Minimum requirements

What you’ll bring to the role:

• Minimum 5 GCSE passes grades A-C including mathematics
• English Language or equivalent
• Good working knowledge of Microsoft Office Packages, previous SAP and Zinc experience is desirable
• Demonstration of good communication, organisation and solutions skills.
• Prior experience in administrative and office tasks as per this position profile
• Ability to be flexible, diligent, accurate and show respect for confidentiality

You’ll receive:

Competitive salary, Annual bonus, Strong Work/Life Balance, flexible working, Top UK Employer, Pension scheme, Share scheme, Paid holidays, Comprehensive Medical Insurance, Subsidised Canteen, Employee Recognition Scheme, Sports & Social Club, Learning and development opportunities.

We are Novartis. Join us and help reimagine medicine.
We announced we will have a new HQ in London; a new state-of-the-art office at The Westworks, in White City. Four business divisions (pharmaceuticals, oncology, Global Drug Development and Novartis Business Services) will be able to come together in one purpose-designed environment. The site will be ready for us by the end of Q4 2019.

For the sixth consecutive year, Novartis been certified a ‘Top Employer’ in the UK (2014-2019)!

We focus on creating an inclusive organisation and welcome people who have different knowledge, perspectives, experience and working styles from across the global population.
#LI-NOV = Novartis

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