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Secretary / Administrator

Salary:
9.62
Location:
Southampton
Company:
NHS Professionals Admin and Clerical Flexible Workers

Apply for this job

Do you have excellent interpersonal skills? Are you flexible, approachable and a team player? Do you have knowledge of IT systems?

Southern Health NHS foundation trust would love to hear from you!

NHS Professionals run the temporary work placements at Southern Health NHS foundation trust, and we are looking for an Secretary/Administrator to start ASAP!

Location: Princess Anne Hospital, SO16 5YA

Department: Liaison Psychiatry (A&E UHS) - Southampton - MH

Band: 3

What will your duties and responsibilities be?

  • To ensure quality secretarial / administration service is provided to the team.
  • To type correspondence and relevant material as service needs demand from manuscript and audio.
  • To be responsible for coordination of meetings, telephone enquiries, taking messages and minute taking.
  • To deal with incoming and outgoing mail as required.
  • To complete filing and photocopying as required.
  • To be able to enter and retrieve information from spreadsheet databases.
  • To take and process telephone enquiries and referrals from University Hospital Southampton NHS Foundation Trust (UHSFT) staff teams, General Practitioners, patients/clients, relatives, other hospitals and agencies.
  • To organise and input out-patient appointments.
  • To maintain accurate patient information and health records for patients referred to the team.
  • To ensure integrated records are kept in good order and undertake filing as required to achieve this.
  • To pull case notes from the record store / RiO.
  • To be responsible for the ordering of supplies for the team in accordance with SFI (Standing Financial Instructions).
  • To cover for other secretary in the team during absences.

What systems knowledge are they looking for?

  • Rio, e- rostering and tableau.
  • If possible e-quest and big hand dictation would be advantage.

What perks are we offering in return?

  • 1st choice of over 4,200 placements – your dedicated consultant can book your placements today.

  • Work this week, get paid next - Get paid the following Friday when you release your timesheets by 23:59 on Wednesday.

  • Get paid to take holiday! - Holiday is accrued during every shift you work.

  • Statutory maternity/paternity (subject to qualifying criteria)

  • Access to our very own pension scheme called 'NHSP Stakeholder pension' for eligible members

  • Free training and development opportunities

...and we are part of the NHS family!

We value your skills and experience and can provide you with a fantastic opportunity to work within the NHS and deliver a great experience for patients.

Where can you find out more?

Contact the admin and clerical team on 03330 144354 or email a&c@nhsprofessionals.nhs.uk



Please note that you will be contacted via e-mail throughout the recruitment process, so please check your e-mails regularly.

We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

Successful applicants will be contacted after the closing date.

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