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Facilities Assistant

29000.00-30000.00 Annual Salary
North East England

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We are currently recruiting for an advanced Facilities coordinator located in Cambridge for a prestigious facilities management company on a 9-month contract.

The Facilities Co-ordinator will be expected to manage him or herself with all aspects of administrative process at a site level with support from an overarching central management team. In general, the responsibilities will be to carry out the efficient running of the Operational and Financial, Quality Health and Safety and Administrative Systems and associated function at site level.

Key Responsibilities

Provide leadership, and that contractual commitments are met and exceeded.

Ensuring business policies and processes are effectively communicated and implemented at site level.

Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across both CBRE services and subcontractors' activities and are regularly reviewed. This will include keeping logbooks related to tasks up to date and compliant

Ensure optimum staffing structures operate the specified, balancing cost reduction with the delivery of service excellence. Ensure structures support peaks and troughs in workload, and disaster recovery.

Ensure site is staffed by fully competent teams, ensuring post holders are fully competent, and that effective succession planning arrangements are in place.

Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

Development of site financial plans for revenue and profit delivery, reduction of WIP, debt, cost reduction and contract growth, and ensure that these are met and exceeded.

Ensure appropriate control systems to ensure statutory, policy and contractual

commitments are met.

· Ensuring a customer focus within all areas of operational activities, and that effective relationships are maintained with key client contacts.

Identify needs/assist in arranging training for all team members either on or off site

Attend and participate in any relevant training courses

Management of Concept (CAFM) System and reporting for site including management and site control of all Helpdesk calls/tickets and the day to day running and tracking of all reactive tasks

Provision of leadership and guidance, advice, coaching and direct support, where required to deliver best practice selection, training, assessment and recognition/reward.

Delivering effective business communication through advice, review, leadership and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.

Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.

Ensuring the cleaning standards to the building are being met and costs controlled in line with budget in conjunction with cleaning team

Prioritising and delegating reactive and Planned Preventative Maintenance tasks to the maintenance team and supply chain partners ensuring optimum levels of service delivery are being achieved.

To manage the delivery of site services including Post, Reception, Vending, Stationary and general Office Services

Manage the process of meeting room set ups in line with client requirement

To manage the reception area including provision of security services.

Fixed term contract for 9mths - Covering maternity

Salary around £29-30k


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