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Regional Events Manager

Location:
Miami Beach
Company:
Nord Anglia Education

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JOB PURPOSE To lead the successful planning and execution of various regional events, including the annual regional meeting, the Global Games, boarding school non-term time trips (Thanksgiving and Spring Break) as well as others.

In conjunction with Regional Leadership, plan and execute various regionally lead events.

  • Create, manage and co-ordinate all internal and external events into one annual calendar and schedule for the school.
  • Lead the planning process for the next academic year's events through to completion and well in advance of deadlines.
  • Develop and manage the relevant event budget, providing all key stakeholders with regular updates of actuals versus planned spend.
  • Create and maintain the calendar of events on the regional calendar / website and keep the schedule accurate and up to date on a daily basis with all required information.

Lead the development and execution of event management procedures to ensure all events are executed efficiently and effectively.

  • Lead the logistical planning and project management for all major events
  • Manage an efficient invitation and attendee tracking process.
  • Develop procedures and guidelines to support other members of the event team to execute events effectively.
  • Co-ordinate management and collateral required for external events
  • Lead the on-the-ground execution for all major events.
  • Co-ordinate and attend event management meeting.
  • Manage a roster of external vendors to provide quality and cost effective event services
  • Coordinate with MAC team members to ensure collateral for events is on brand and messaging is appropriate.

Develop and execute creative themes for major events that bring to life the unique identity of the school.

  • Maximize branding opportunities to promote the schools and NAE through events.
  • Provide planning and project management advice and support to the schools for their events, as needed.

Work with the local and global MAC team to market major events through external outreach, media, PR and communications.

  • Work to build relationships with key external partners such as Chambers and Embassies / Consulates to maximize opportunities to promote the school through external events.
  • Develop event marketing collateral using Central and Regional templates.
  • Work with the Marketing Manager / Communications Manager to promote major events through relevant online and offline channels.
  • Co-ordinate with school or external photographers / videographers to ensure ample collateral is produced for Communications to use in school social media and on the website news and blogs section, when events are in our schools.

Work with the MAC team to optimize the number of events that can lead to parent recruitment.

  • Lead the discussion with the Regional teams and school leadership, as necessary, on which events can be leveraged for parent recruitment.
  • Act as the key point of contact for event and sponsorship enquiries.
  • Take advantage of B2B events: engaging relocation agents and / or engaging decision makers in other companies.

Provide appropriate leadership, coaching and best practice sharing to other members of the MAC and wider regional team.

Contribute to the sharing of best practice in event management across the MAC school team, region and group.

Take a proactive approach to personal development planning using company toolkits and procedures as appropriate.

  • Take ownership for personal development and works with line manager to develop and implement a focused and straightforward Personal Development Plan.
  • Take ownership for requesting feedback from others in a timely fashion.
  • Provide both constructive and appreciative feedback both unprompted and when asked

Qualifications / Training

Bachelor's Degree

Experience / Knowledge/ Skills

Minimum 5 years working in customer service, hospitality or events management

Good cross-cultural, interpersonal & communication skills to interact with diverse nationalities and cultures

Strong leadership skills

Experience of contributing to social media platforms

Knowledge of communication programmes such as Mailchimp

Photographic and videography skills

Excellent time management skills and flexibility in dealing with multi-functional tasks

Excellent written and verbal communication skills in [insert language]

Excellent time management skills and flexibility in dealing with multi-functional tasks

Personal Attributes

Creative and technical thinking ability

Self-motivated, flexible and adaptable to different tasks at hand

Proactive and able to prompt others to ensure deadlines and targets are achieved, calm working under pressure

Uses evidence to support arguments or positions taken

High level of integrity

Excellent time management and organizational skills

Proficient communicator both oral and written

Excellent attention to detail

Affinity with and interest in education

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