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External Accounts Payable/Receivable Assistant

Canning Town
London City Airport

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Main purpose of role

Provide a timely and accurate processing service for supplier and sales invoices in compliance with control systems for London City Airport, Jet Centre and other group companies.

Responsibilities of the role

To ensure the company’s payment and receipt processing activities are accurate and timely
Ensure supplier and customer queries are resolved in timely fashion
Make sure sales ledger is effectively controlled to maintain overdue debtor balances within targets
Guarantee supplier statement reconciliations completed to schedule
Ensure the timely processing and payment of supplier invoices
Ensure all sales invoices are raised accurately and in a timely manner for all companies to enable efficient cash collection
Process staff expenses ensuring procedures are followed
Safeguard that the procedures for authorising purchase and sales invoices are properly carried out and updated as required
Ensure that VAT inputs and outputs are accurately identified ensuring compliance with all VAT rules
Liaise with business to resolve invoice / Purchase Order queries and goods receipting issues e.g. highlighting unapproved invoice repairs etc.
Act as business change agent proactively identifying and implementing process improvements within the team and across the business
Deal with supplier and colleagues’ queries in a timely manner via email and telephone
Verify new supplier
Ensure that supplier statement reconciliations are reviewed on a periodic basis
To carry out various ad-hoc duties as required by the AP/AR Supervisor
To carry out various ad-hoc duties as required by the Financial Accountant/ Financial Controller

Skills and Attributes requires

The post holder is expected to work with the following key stakeholders; all London City airport employees, including Directors and managers, Shareholders, other third parties (including tax advisors, insurers, landlords and tenants), HMRC, Auditors & Bankers.
The post is reporting to AP/AR Supervisor
Working knowledge of purchase and sales ledger modules is essential
Good understanding of Accounts Payable & Receivable processes
Proven experience of VAT
Excellent standard of numeracy & literacy
Good attention to detail
Working knowledge of Word and Excel
Effective interpersonal and people skills to ensure good relationships are maintained both internally and with third parties
Can-do attitude with a positive problem-solving approach
Experience of airport or similar transport industry would be advantageous
Experience of Microsoft D365 accounting software would be advantageous

Working Hours

Monday to Friday 09.00 – 17.30 with flexibility as required

Closing date Midnight Sunday 8th December 2019

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