Hampshire Registration Service is an innovative and forward thinking organisation, currently delivering in excess of 6,500 birth registrations, 7,500 death registrations, 9,500 notices of marriage/civil partnership (CP) and 5,500 ceremonies each year.
We are looking for a motivated Senior Administrative Assistant to carry out a wide range of administrative functions. You will possess excellent communication and organisational skills, have previous IT experience in Microsoft Word, Excel and Outlook and be confident in minuting of meetings.
Highly motivated, you will have the ability to work under pressure, approaching tasks with confidence and clarity and be able to work using your own initiative.
You will be proactive and flexible in your approach and have the ability to work as part of a team, supporting the wider business needs.
With a commitment to customer care that matches our own, and a drive to achieving organisational goals and contributing to service improvements, you will be rewarded with the opportunity to thrive and develop within this busy administrative support role.
The Senior Admin Assistant is the first point of contact for customers & visitors to the Register Office. This role helps maintain office functions by dealing with a broad range of administrative tasks whilst providing face to face, telephone and email support & services to customers of the registration service.
In addition to providing reception services the role supports Registration Officers & Ceremony Coordinators in the day to day tasks associated with registering Births, Deaths, Marriages, Civil Partnerships and Citizenship Ceremonies.
This role also supports the Admin Officer, Technical Standards Officer and Registration Manager in relation to financial transactions and maintaining EPOS and security stock control.Role Responsibilities:
The registration service of HCC is organised into 4 geographical areas operating across the Registration District of Hampshire County Council. The post holder will be based in a specified office but will work across all/some of the other registration offices as required.
Essential Qualifications, Knowledge, Skills and Experience:
Staff will also have access to sensitive/personal information (e.g. marriage.CP, adoption/birth details) and will be required to maintain a strict code of confidentiality and comply with Data Protection guidelines.
The following may be encountered in this role:
Karen Van Leeuwen, Senior Administration Office, on 01962 847676
Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.
Corporate Equalities Employment Policy: In order to combat indirect discrimination, no unnecessary conditions or requirements will be applied to any for achieving equality of opportunity in its employment practices. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of their gender, disability, age, ethnic or national origin, marital status, creed, sexuality, trade union activity or responsibility for dependants unless a Genuine Occupational Qualification (GOQ) applies. In order to combat indirect discrimination, no unnecessary conditions or requirements will be applied to which would have a disproportionately adverse effect on any one group.
The number of jobs in each salary range for all:
CBSbutler c/o Staffing 360 Solutions Limited
£25000 - £28000/annum
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