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AV and Logistics Coordinator

£22000.00 - £26000.00 per annum + Pvt Pension, Medical, Life, 26 d'hol
JM&Co. Recruitment Ltd

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Our client is a group of communications companies focused on engaging audiences through the creation and delivery of live experiences, physical environments, film, digital & immersive, employee engagement, learning, healthcare communications and training. They are an established company bursting with creativity and capability who seeking an *** AV and Logistics Coordinator *** to join their team (this is following a pause on recruitment due to their busy summer months). Responsibilities include:

  • Responsible for logistical and technical operations support of exhibit and live event projects.
  • Driving and transportation of exhibit and live events AV/Kit assets where required on specific projects within Europe.
  • Working in partnership with the Project management teams across all accounts including external suppliers to secure/arrange kit movements to/from congress site.
  • Be point of contact for transport companies/AV suppliers/Stage set providers. Provide delivery information and oversee deliveries/collections.
  • Ideally demonstrate basic working knowledge of Audio Visual (e.g. set up test of screens for testing video/interactive applications) working aligned with technical producer/Project Management team.
  • Act as a key point of contact for all business logistics and 3rd party suppliers (Exhibit Contractors, Transport companies, rigging, production, designers and AV suppliers.
  • Effectively negotiate costs with suppliers and manage the allocation of budgets to suppliers with a focus on margins/profitability.
  • Provide Project management team with quotations as required for shipping, I&D, venue services, transport logistics, AV and storage.
  • Secure congress venue technical services as directed by Project Management team (Internet, electrical supplies and other as required).
  • Responsible for the upkeep, maintenance of all kit within the warehouse and upkeep of kit tracking systems working with IT and Technical Producer.
  • Ensure PAT testing certificates up to date for on-site/warehouse tools and kit working with contractors.
  • Assist with the upkeep, maintenance of company warehouse facility and safekeeping/housekeeping of stored items and Audio Visual.
  • Responsible for regular reviews of Warehouse contents, client owned materials. Ensure regular reviews with Directors and make recommendations for removal/disposal including working with Project management team ensuring total compliance to H&S protocols.
  • Be responsible for any H&S related issues/updates working aligned with internal H&S team.
  • Client facing ability. Act as an ambassador for the business and the wider group team.
  • Commit to delivering the highest quality in all our events, exceeding customer expectation and continually improving and innovating our service offering.
  • Maintenance of company vehicles (Tax, Insurance, MOT etc.).
  • Be responsible for company upkeep/running operation of warehouse (storage, packing and general housekeeping).
  • Use of company counterbalance forklift, experience with forklift driving required.
  • Driving/delivery/pick up of exhibit and live event assets/materials when required in UK and Europe.
  • Picking/packing for site for Event, live meeting and exhibition Audio Visual. Be able to test iPad apps, test screens in stock, testing client supplied video etc. on company stock screens.
  • Working with external contractors, hotels, venues and internal teams to secure venue specific services (load/unload dates, internet, cleaning, rigging etc.).
  • On site congress Transport/installation/de-rig on nominated projects as and when required (Stage set up, rigging etc.).
  • Be able to remain on site at congress to assist Project management team with daily congress project operations & logistics, including meeting AV , Meeting set up multi drop to different venues within congress location.
  • Have a working familiarity with office technology (email, handling of digital assets such as PDF etc).
  • Manage/oversee/complete H&S compliance documentation as required (Method statements, Risk Assessments) for meeting/exhibit projects working aligned with the group H&S team.
  • Work with Directors on New Business pitches providing logistics, build/venue costing information/advice where required.
  • Ensure up to date inventory tracking of warehouse Kit, AV, Tools etc. Work Technical Producer to ensure AV equipment/software up to date and all machines "clean" when sending to site.
  • Ensure that Client owned kit inventory up to date. Identify any stock that can be disposed of. Make a conscious effort to maximise space within warehouse.
  • Have an awareness and be comfortable in handling a wide array of meetings technical Audio Visual, software and PC applications. E.g. awareness of different specifications of meeting and live event AV kit (screens, PC's etc.).

Experience / Skills Required

  • Have an awareness of AV tech related stores/handling.
  • Have basic event/Conference AV related knowledge or an associated industry.
  • Counterbalance forklift license ideal but not essential. Training available externally if required.
  • Enthusiasm and self-motivation.
  • Problem solver, highly motivated, positive/can do attitude.
  • Proactive, organised and methodical.
  • Understanding of the industry we work in and the media/facilities available to us.
  • Willingness to travel - be comfortable with driving in Europe/congress venue locations.

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