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Office Administrator

Salary:
17,600 P.A. ?
Location:
Covent Garden
Company:
Roc Search

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Office Administrator

Are you a hard-working individual with great communication skills and are used to working in busy environments? Roc Search have been listed in 'The Sunday Times 100 Best Small Companies to work for' for the 4th consecutive year and we are looking to add an experienced Office Administrator to our newly refurbished and vibrant office in Reading!

Main Purpose of the job:

  • To provide Sales Support duties to enable the successful delivery of recruitment services to Clients & Candidates
  • To provide administration & facilities maintenance services to the business
  • To create a positive work environment through effective Office Management

Key Responsibilities

Administration:

  • Sales support duties:

? Placement support -onboarding, contract issuance and administration duties

? Chase Consultants, Contractors & Clients for paperwork, approvals etc as required

? Track information on Profile audit as required

? Record data such as Contracts, timesheets etc on Intime

? Ongoing Sales Support duties

  • Incoming post management, (forward post to the Head office as required)
  • Record management & archiving
  • Training Academy Support if required - e.g. Manuals administration
  • Event management where required

Office Management:

  • Ensure the office is kept and maintained to a high standard
  • Liaise with the cleaning company & suppliers to ensure the office is maintained to the required standards on an ongoing basis
  • Ensure all break out areas including the kitchen are kept clean & tidy on a day to day basis
  • Work in partnership with Senior Management to ensure Company incentives, events etc are visible via promotion/marketing material within the office
  • Photocopier management including the replenishment of paper & toner as required
  • Ordering of all office supplies including groceries, stationery etc
  • Meeting room management including ensuring all equipment is in good repair & the meeting rooms are kept clean & tidy
  • Greet visitors, front of house as required
  • Arranging for necessary repairs required within the office, to equipment etc

Miscellaneous:

  • Support with the creation of new starter packs as required
  • Set up key fobs as required

Person Specification for Admin/Facilities

Criteria

Essential

Desirable

Professional / Technical Qualifications

  • Good standard of general education
  • Business Administration Qualification or equiv.
  • First Aid qualification

Experience & Job Knowledge

  • Experience of working successfully and co-operating as a member of a team
  • Office experience
  • Experience of undertaking a range of administrative tasks

Skills & Competencies

  • Good communication skills, both verbal and written
  • Have confident IT skills including Word, Excel, email and database programs
  • To be able to work in a fast paced environment
  • Establish and develop appropriate relationships with all levels of staff
  • Promote a positive working environment
  • Be able to work under pressure
  • Produce accurate work
  • Ability to work with minimal supervision and to act on own initiative
  • Be able to prioritise workloads
  • Problem solving, be a solution provider
  • Pro-active

Personal Qualities

  • Punctual
  • Approachable and empathetic
  • Organised and resourceful
  • Enthusiastic
  • Creative and confident

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