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Temporary Office Manager

Location:
London
Company:
Lifestyle

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An immediate need has arisen to support this busy London head office on an on-going basis. The role requires a self-starter who can manage the general office procedures to ensure processes and duties in the office flow efficiently.
Office Manager Job Duties:
• Reception duties, including answering incoming calls and scheduling appointments when the receptionist is on lunch
• Follows up on phone calls and contacts as appropriate
• Answers general emails and postal correspondence with customers and suppliers
• Books meeting rooms
• Processes expenses and invoices
• Creates budgets and orders office supplies
• Files and archives accurate records
• Contacts suppliers
• Manages health and safety as well as fire regulations within the office
• Negotiates and manages office insurance contracts
• Manages office subscriptions to magazines and online resources
• Monitors training material and confirms it's all up to date
• Negotiates new customer accounts and contracts
• Arranges travel and accommodation plans for executives when required
• Organises and audits the company's systems, databases, and procedures
• Prepares weekly and monthly reports for the directors
• Provides administrative support for the directors as needed
• May take care of payroll procedures
Suitable candidates will possess the following skills
Prior Office Management Experience Preferred; Proficiency in Microsoft Office; Good Communication Skills, Both Verbal and Written; Exceptional Organisation Skills; Professional Telephone Manner; Appropriate Mathematical Skills; Ability to Perform Under Pressure; Excellent Customer Care Skills; Ability to Maintain Strict Confidentiality; Ability to Prioritize Effectively; Keen Attention to Detail; Ability to Work Well Under Pressure; Excellent Time Management Skills; Excellent and Accurate Data Entry Skills; Positive Attitude; Reliable and Dependable

If you are available immediately with previous office management experience, apply now!

Apply for this job

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