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Legal Brand Protection Formalities Specialist


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Job description

Site Name: UK - London - Brentford
Posted Date: Mar 27 2020

Legal Brand Protection Formalities Specialist

Here at GSK we have an opportunity for a Legal Brand Protection (LBP) Formalities Specialist, based at GSK House in Brentford UK. You will work as part of a friendly and approachable team working to maintain GSK’s trade mark rights and ensure they are in the correct ownership. It is a busy role and you will be given the chance to manage your own workload, take on additional projects and take accountability for portfolios.

Key Responsibilities include, but are not limited to:

  • Provide information from trade mark databases (Anaqua) to assist business development activity and assist with/manage the docketing of any new cases coming in and the transfer of any cases out
  • Check trade mark renewal reminder information from Third Party sources against our internal databases
  • Cross-check data entry and existing data in Anaqua in accordance with standard procedures
  • Update records constantly with e.g. application/publication/registration details as new details become available
  • Prepare all formal documentation necessary to meet legal requirements (e.g. Powers of Attorney and Assignments), including arranging for notarization / legalisation as appropriate to manage trade mark rights.
  • Instruct external counsel to renew trademarks following a strict internal renewal process.
  • Process registration certificates and other legal documents (such as change of ownership certificates, renewal certificates).
  • General Administration including the following:
  • Maintain IP Office deposit accounts
  • Resolve filing, database or procedural issues
  • Analyse and resolve Attorney and/or paralegal enquiries.
  • Prepare Internal, General and Corporate Powers of Attorney and monitor expiry dates and renewing Powers as appropriate
  • Update procedural documentation to ensure continuous process improvement
  • Monitor and help assist with correspondence in departmental central mailboxes
  • Monitor and comply with deadlines for submission of subsequently filed documents
  • Assist with various verification projects by contacting external counsel, using registry databases, comparing data and then update the trade mark databases accordingly
  • Have regular communication with immediate colleagues and with the wider IP Services team, making recommendations for continuous improvement to processes thus ensuring consistency in trade mark practices.

About You:
This role requires a self-starter with strong time management and prioritization skills. To be successful in this role you will need to be able to demonstrate resilience, initiative and accountability for meeting deadlines whilst managing a multitude of different tasks. You will be part of a friendly and supportive team but be able to hone your own work. You will be confident in building relationships, working as part of a team with a can-do attitude and well-developed communication skills both in written and verbal form.

Please take a copy of the Job Description, as this will not be available post closure of the advert.

When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

During the course of your application you will be requested to complete voluntary information which will be used in monitoring the effectiveness of our equality and diversity policies. Your information will be treated as confidential and will not be used in any part of the selection process. If you require a reasonable adjustment to the application / selection process to enable you to demonstrate your ability to perform the job requirements please contact 0808 234 4391. This will help us to understand any modifications we may need to make to support you throughout our selection process.


Why You?

Required experience and behaviours:

  • Demonstrable experience working within a formalities function as an administrator or as a trade mark paralegal
  • Have knowledge and experience of trade mark databases (ideally Anaqua).
  • Project management experience.
  • An understanding of the importance of meeting deadlines
  • Ability to work as part of a team and independently when required
  • Confidence to ask to questions/seek further guidance when needed
  • Ability to multi-task
  • Positive and enthusiastic outlook
  • Ability to prioritise a complex workload with conflicting deadlines.

Preferred skills & experience:

  • Qualifications in trade mark practice preferred but not essential e.g. CITMA Administrators Course

Company Details:

GlaxoSmithKline is a science-led global healthcare company that researches and develops a broad range of innovative medicines and brands. We discover, make and market life-enhancing products that are used by millions of people around the world, helping them to do more, feel better and live longer. We have 3 primary areas of business in pharmaceuticals, vaccines and consumer healthcare. We have offices in more than 115 countries, major research centers in the UK, USA, Spain, Belgium and China and an extensive manufacturing network with 87 sites globally. Our three strategic priorities are to grow a diversified global business, deliver products of value, and to simplify our operating model.

As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at GSK bringing their unique experiences, ensuring they feel good and to keep growing their careers. As a candidate for a role, we want you to feel the same way.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Please don’t hesitate to contact us if you’d like to discuss any adjustments to our process which might help you demonstrate your strengths and capabilities. You can either call us on 0808 234 4391, or send an email ukdiversity.recruitment@gsk.com

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.

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