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Administrative Assistant

£15,000 - £19,999
Portsmouth City Council

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Administrative Assistant

Salary: Band 4 £18,441 - £19,619 (pro rate for part time post)

1x 37 hours per week, 1x 29.6 hours per week

The Service

The Regeneration Directorate covers a diverse range of services include Traffic and Transport, Planning and Economic Growth, major development and Infrastructure projects and investment property management. These teams all work together to make Portsmouth a great place to live and work in and to visit. The Administration Team primarily provides administrative support to the Traffic and Transport services teams and additional support to the many other teams. This is a busy team with daily deadlines and a diverse range of tasks. This job will be ideal for someone who enjoys working as part of a team in a fast paced environment where priorities can change on a daily basis.

As a service we take pride in our work by valuing others, focusing on what's important so that we make a real and positive difference. Our values are outlined in our Ways of Working and our Guiding Principles and if they reflect how you are and how you work then this could be the role that meets your expectations.

Your new role

In this post, you will be responsible for a wide range of administrative tasks, including opening, recording and sorting post or payments, scanning and processing of correspondence/disabled badge applications and preparing letters for sending. You will be involved in various preparations for parking charge and bus lane enforcement notices, parking permit reminders and resident and visitor parking scratch cards. You will also be responsible for setting up meetings, as well as preparing agendas, setting up rooms and taking notes where required. You will also answer the phones and cover for other staff/Director's PA when they are away from the office.

What you'll need to succeed

You will need to have a good literacy and numeracy skills, and an eye for detail as a high level of accuracy is required for this post. You will be organised, trustworthy and reliable, as well as being interested in the work of Portsmouth City Council's Regeneration Department. You will be able to manage your time effectively and have good IT skills, including familiarity with MS office applications. You will work well within a team with flexibility to respond to the needs of the service. You will be confident at liaising with staff from all levels and be able to take accurate minutes of meetings.

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