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Administrator - Level 3 apprenticeship

Department for Education


Your unique perspective makes all the difference to the way we workAbout the role
You will be involved in problem solving, business planning and policy making within Government. You usually work within a supportive team structure, under the direction of relevant team leaders and can also be responsible for pieces of work within a programme or project.

We are looking for someone with communication skills and experience using various computer software packages including Microsoft Office. You will need to be confident and take the initiative in identifying priorities and sharing with your team to secure the most effective outcome.

In this role you will use your interpersonal and organisational skills by providing support to your team.

Responsibilities may include:

•Send and respond to email enquiries
•Gathering and inputting data
•Handling projects
•Preparing reports
•Organising meetings

About you

There are no minimum qualification or minimum experience required for this role
You will have these essential criteria:

•Understanding of using Microsoft Packages
•Ability to speak to people over the telephone and face to face
•Good organisational skills
•Able to prioritise workloads
•Good written communication skills

We will ask you to show us these skills in your application.

About the Apprenticeship

This is an excellent opportunity to gain a Level 3 apprenticeship in Business Administration.

Part of this apprenticeship is to complete a level 2 English and Maths functional skills qualification. If you have already achieved GCSEs in English and Maths at Level 4 (grade C) or above you will not need to complete functional skills.

To be eligible to apply for the apprenticeship you need to meet the following criteria:
• Must have lived in the UK and/or EU for 3 years prior to apprenticeship start date.
• Not be undertaking another apprenticeship at the same time
• Please note you will not be eligible to apply for the apprenticeship if you have any degree or degree level qualification, or have a business administration qualification higher than Level 3 or equivalent.

About Us

We are striving for world-class education, training, care for everyone whatever your background. For a more productive economy and so everyone has the chance to reach their potential and live a more fulfilled life.Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Department’s transfer / promotion policies.
As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK.

You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years’ service. In addition, all staff receive the Queen’s Birthday privilege holiday and 8 days’ bank and public holidays.
We offer flexible working arrangements, such as job sharing, term-time working, flexi-time and compressed hours.
As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.Successful candidates must pass a disclosure and barring security check.People working with government assets must complete basic personnel security standard checks.This vacancy is using Success Profiles, and will assess your Strengths and Experience.Application

We will ask you to complete a personal statement of 1,000 words to demonstrate your experience against the essential criteria in the advert


You will be invited to a video interview to demonstrate your skills against the essential criteria along with your strengths.

Other Information

If successful and transferring from another Government Department a criminal record check maybe carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Department of Education of your intention by emailing Pre-Employment.Checks.DFE@education.gov.uk stating the job reference number in the subject heading.

Department for Education do not cover the cost of travel to your interview/assessment unless otherwise stated.

A reserve list may be held for a period of 6 months from which further appointments can be made.
• Candidates will be posted in merit order based upon location preference.
• Where more than one location is advertised you will be asked to state your preferred location.

New entrants are expected to join on the minimum of the pay band. Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

Terms and conditions of candidates transferring from ALBs and NDPBs

Bodies that are not accredited by the Civil Service Commission and are not able to advertise at Across Government on Civil Service jobs will be treated as external new starters and will come into DfE on modernised terms and conditions with a salary at the band minimum.

Bodies that are accredited by the Civil Service Commission but do not have civil service status will be offered modernised terms and will not have continuous service recognised for leave or sickness benefits. Salaries should be offered at band minimum, but there is some flexibility where this would cause a detriment to the individual.

Bodies that are accredited by the Civil Service Commission and do have Civil Service status will be treated as OGD transfers. Staff appointed on lateral transfer will move on to pre-modernised DfE terms (unless they were on modernised terms in their previous organisation). Staff appointed on promotion will move on to modernised DfE terms. Staff will transfer over on their existing salary (on lateral transfer) and any pay above the DfE pay band maximum will be paid as a mark time allowance. Staff moving on promotion will have their salaries calculated using the principles set out in the attached OGD transfer supplementary information.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should:

- Contact Department of Education via centralrecruitment.operations@education.gov.uk soon as possible before the closing date to discuss your needs.

- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Any move to Department for Education (DfE) will mean you will no longer be able to carry on claiming childcare vouchers.

Feedback will only be provided if you attend an interview or assessment.Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.