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Administration Assistant

£10.14 - 10.14 per hour
AJP Recruitment

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Administration Assistant

Purpose of the Post:

Under the instruction/guidance of a line manager the jobholder will be expected to provide administrative/financial support within Children’s Care.

Duties and Responsibilities:

  • Undertake a range of tasks e.g. reception duties; answering telephone, face to face enquiries, liaising with relevant staff, dealing with visitors.

  • Dealing with routine unexpected problems and situations within the service.

  • Provide general clerical/admin support e.g. photocopying, filing, completion of standard forms, responding to routine correspondence.

  • Set up and maintain manual and computerised records/management information systems or service specific management information systems.

  • Sort and distribute mail.

  • Planning and scheduling of events/appointments.

  • Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet).

  • Maintain stock and supplies, ordering of stationary and other supplies.

  • Be aware of and comply with policies and procedures relating to the job holder’s area of work.

  • Where appropriate provide supervision for other staff carrying out routine administrative tasks.

  • Demonstrate duties and allocate work to other members of staff.

  • Support the role of other professionals.

  • Attend and participate in relevant meetings as required.

  • Participate in training and other learning activities and performance development as required.

  • Contribute to the overall ethos of the council.


  • Good numeracy/literacy skills.

  • Level 2 Business Admin or equivalent qualification or experience in relevant discipline

  • General clerical/administrative/financial work

  • Effective use of ICT packages

  • Use of relevant equipment/resources

  • Good keyboard skills

  • Knowledge of relevant polices/codes of practice & awareness of relevant legislation

  • Good interpersonal skills

  • Work constructively as part of a team, understanding council roles & responsibilities and own position within these.

  • MUST have a basic DBS issued within the last 12 months

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