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Expenses Administrator - 6 months FTC

Location: Camden
Company: Ted Baker
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Ted’s Guide to what the Expenses Administrator (6 months FTC) does around here…

Ted’s Mission Statement

Our Mission is to build a successful company through the creation of a leading designer brand. By conducting ourselves in an efficient and courteous manner and by maintaining Ted’s high standards and integrity, we pride ourselves in always being in a position to satisfy the needs of our customer. In order to protect the ethos and persona for which we have gained an enviable reputation, we always ask ourselves the question: ‘Would Ted do it that way?’**

Where does this role fit within Ted's Team?

The primary objective of this role is to administer the corporate credit card and expenses process throughout the UK operations. The Expense Administrator will also make recommendations for Concur system enhancements and modifications to policy and support the implementation of related changes.

Main responsibilities:
Concur expense claims

  • Delivery of excellent customer service to the business and the provision of support and training to those submitting expense claims.

  • Enforce corporate credit card policy, audit for timely expense reconciliation, and manage to compliance, ensuring each claim is entered to the correct code and VAT is accounted for.

  • Check all receipts have been submitted where applicable, reject claim if any discrepancy back to employee for correction.

  • Run weekly expense reports from Concur for payment and posting into accounting system; provide timely details to payroll of employees owing the company money.

  • Responsible for administration, issue and cancellation of corporate credit cards.

  • Administration of employees’ use of Concur – profile set up / access management.


Month end reporting

  • Month-end process (posting journals, balance sheet reconciliations).

  • Provide monthly and ad-hoc management reporting on expenses, report on key metrics to various levels of management.


System enhancement

  • Identifying and implementing improvements to expenses process.

  • Implementing additional Concur functionality.


Tools of the Trade…
• Experience of expense claim processing, including VAT and income tax aspects
• Concur system experience highly desirable
• Solid understanding of financial processes and reconciliations
• Confident using computerised accounting packages and good working knowledge of Excel spreadsheets including formatting and formulas.
• Demonstrated ability to work as part of a cross functional team.
• A can do attitude is essential

Personal traits…

  • Drive, enthusiasm and a proactive nature

  • Strong organisation skills

  • Able to multitask in a fast paced environment

  • Has a quality focus and attention to detail with delivery to a high standard

  • Innovative and has a desire to deliver continuous improvement



Ted’s Values…

• Authentic We have the freedom to be our ‘best self’, being true to ourselves and others
• Kind We try to do the right thing: for each other, our communities, our planet and for Ted
• Curious We are hungry to explore, innovate and think differently
• Courageous We have the confidence to be brave, have fun and discover the unexpected
• Inclusive We embrace and respect individuality and celebrate difference & diversity

Ted Baker is committed to equal opportunities and embraces diversity, understanding the needs and benefits of a balanced, inclusive workforce. We do not tolerate any harassment or discrimination towards any of our candidates or employees. We are proud to be an equal opportunities employer.

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