Months after the launch of AI image generator DALL-E 2, OpenAI has blessed the world with another AI tool: ChatGPT.
In a few words, ChatGPT is a chatbot that is capable of drafting human-like detailed responses and answers. In case you’re wondering, GPT is the acronym for Generative Pretrained Transformer, the AI fuel powering this robot. What makes it stand out from the rest is its competency in writing – in terms of accuracy, originality (not even the most conventional plagiarism checkers can detect a thing from the text), its natural-sounding delivery, and the ability to create various content types (from haiku to thesis!). No wonder Elon Musk has to call it “scary good”.
As a tech-powered job search engine – of course, we wouldn’t miss it for the world! We came up with some of the most daunting scenarios and monotonous writing tasks jobseekers, employees and managers face in their careers and asked ChatGPT to ghostwrite the perfect speech and email for you.
Jobseekers
I don’t have any work experience. Draft me the best cover letter for an entry-level position.
ChatGPT’s sample cover letter:
Dear [Hiring Manager’s name],
I am writing to express my interest in the [position] role at [Company]. As a recent graduate with a [degree/field of study], I am excited about the opportunity to start my career with a forward-thinking and innovative company like [Company].
Although I am an entry-level candidate, I am eager to apply the knowledge and skills I have gained through my education and internships to make a meaningful contribution to your team. My studies have provided me with a strong foundation in [specific skills/knowledge relevant to the position], and I am excited about the opportunity to continue to learn and grow in this field.
I am a quick learner, a team player, and I have strong problem-solving skills. I am also able to work well under pressure, and I am able to prioritise and manage multiple tasks at once. I have developed these skills through my [volunteer experience, extracurricular activities, or other relevant experiences].
I am particularly impressed by [Company’s mission, values, or recent projects], and I am excited about the opportunity to be a part of a team that is making a positive impact in the industry.
I would appreciate the opportunity to discuss my qualifications further, and I am available for an interview at your convenience. Thank you for considering my application.
Sincerely,
[Your name]
Our tips: This is a very comprehensive cover letter. When you don’t have work experience, the only thing you can do is to emphasise your passion for the company and the role and highlight any transferable skills you’ve gained from your education, internships, volunteer work, and extracurricular activities. Common transferable skills include problem-solving, teamwork, and time management. Express your willingness to learn and grow in the role.
Write the best thank-you email after interviews
ChatGPT’s sample email:
Subject: Thank you for the interview for [position] at [Company]
Dear [Interviewer’s name],
I wanted to take a moment to express my sincere gratitude for the time and consideration you have given me during the interview for the [position] role at [Company] on [Date]. I appreciate the opportunity to learn more about the company and the position, and to share my qualifications and experience with you.
I was impressed by the [specific aspects of the company or position that you found interesting or appealing], and I am excited about the opportunity to be a part of a team that is making a positive impact in the industry.
I would like to thank you for taking the time to explain the details of the role and the company’s mission and values. The insights you shared have given me a better understanding of the challenges and opportunities that come with the position and how I could contribute to the company.
I am particularly excited about the opportunity to [specific skills or responsibilities that you discussed during the interview]. I am confident that I have the qualifications and experience to excel in this role and to make a valuable contribution to the company.
I would appreciate the opportunity to discuss this further, and I look forward to hearing from you soon. Please let me know if there is any additional information or documentation you require.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Our tips: The content is rich but we do think it’s a little bit too long for an appreciation email. Candidates should keep it short and simple.
Write the best follow-up email to chase HR after interviews
ChatGPT’s sample email:
Subject: Follow-up on the [position] Interview at [Company]
Dear [HR Contact’s name],
I wanted to reach out and express my continued interest in the [position] role at [Company] following the interview on [Date]. I appreciate the time and effort you and the team took to speak with me and to provide me with more information about the position and the company.
I was impressed by the [specific aspects of the company or position that you found interesting or appealing], and I am excited about the opportunity to be a part of a team that is making a positive impact in the industry.
I am confident that my qualifications and experience align well with the requirements of the role, and I am eager to contribute my skills and expertise to the company. I am particularly excited about the opportunity to [specific skills or responsibilities that you discussed during the interview].
I understand that the hiring process can take some time, and I wanted to check in and inquire about the current status of the role and the hiring process. I am still very interested in the position and would like to be considered for the next steps.
I would appreciate the opportunity to discuss this further, and I look forward to hearing from you soon. Please let me know if there is any additional information or documentation you require.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Our tips: The email is polite, professional and respectful. It shows your continued interest and enthusiasm for the position, reiterating your qualifications and how you can contribute to the company. It’s also smart to inquire about the status of the role and the hiring process at the end of the email.
Employee
How to ask for a promotion?
ChatGPT’s sample speech:
“Good morning/afternoon [supervisor/manager’s name],
I wanted to take a moment to express my appreciation for the opportunity to work with this company. I’ve gained valuable knowledge and experience in my current role, and I am eager to take on new challenges and continue to grow with the company.
I’ve been thinking about my career goals and aspirations, and I would like to express my desire for a promotion. I believe that my skills and experience align perfectly with the requirements of the [position you’re applying for]. I’ve been working hard to improve my performance and to contribute to the success of the company, and I believe that I am ready for this next step.
I would like to highlight some of my accomplishments in my current role, such as [provide specific examples of your contributions to the company]. Additionally, I have completed [any additional education or training] that have prepared me for the new role.
I am excited about the opportunity to take on additional responsibilities and to continue to learn and grow with the company. I would appreciate the opportunity to discuss with you a clear and specific plan for achieving this promotion, including any steps I need to take and any training or development opportunities that are available.
Thank you for considering my request. I am committed to this company and I am excited about the opportunity to take on this new role and continue to contribute to the success of the company. I am looking forward to hearing your thoughts and feedback.”
Our tips: It’s wise to schedule a meeting with your line manager and ask for a promotion face-to-face. Just as a reminder, it should be a conversation instead of one long monologue. It’s important to be confident and use examples and achievements to back your words and achievements. Furthermore, be prepared for the possibility that your manager might not approve your request.
Your probation is ending soon. How to ask for a raise?
ChatGPT’s sample speech:
“Hello [supervisor/manager’s name],
I wanted to schedule a meeting with you to discuss my performance and future with the company. My probation period is coming to an end soon, and I believe that I have demonstrated my value to the company through my hard work and dedication to my role.
During my time here, I have [provide specific examples of your contributions to the company]. I have met and exceeded my performance goals, and I have consistently demonstrated my commitment to the company’s mission and values.
I understand that the company is facing challenging times, but I would like to express my desire for a raise, as a recognition of my hard work and contributions. I am willing to discuss and negotiate a fair salary increase, and I am open to hearing your thoughts and feedback on this matter.
I am excited about the opportunity to continue to grow with the company, and I believe that a raise would be a reflection of my commitment to the company and my role. I look forward to discussing this with you further and finding a mutually beneficial solution.
Thank you for considering my request.”
Our tips: Similar to the above question, be prepared to present specific examples and achievements that demonstrate your value to the company and the reasons why you deserve a raise. Be open to negotiation, feedback, and a plan for your future growth and development.
How to write a resignation letter
ChatGPT’s sample resignation letter:
Dear [Manager’s name],
I am writing to inform you that I have decided to resign from my position as [position] at [Company]. My last day of work will be [date].
I want to take this opportunity to express my gratitude for the opportunities and experiences I have had while working at this company. I have appreciated the support and guidance provided by my colleagues and superiors, and I have learned a great deal during my time here.
I have decided to pursue other career opportunities that align better with my long-term goals and aspirations. I assure you that I will do everything in my power to ensure a smooth transition and to ensure that my responsibilities are adequately covered during the notice period.
I am available to assist in any way necessary during this transition and I am happy to help with the training of my replacement.
Thank you for the support and guidance provided during my time here. I wish the company and my colleagues all the best in their future endeavours.
Sincerely,
[Your Name]
Our tips: It’s good to express your gratitude for the opportunities and experiences you’ve had during your tenure but there’s no need to be too specific. You can leave that to personal farewell messages on your last day. It’s also crucial to provide a clear and specific last day of work, and to assure a smooth transition.
How to write an anonymous email to HR about workplace harassment?
ChatGPT’s sample email:
Subject: Anonymous Report of Sexual Harassment
To Whom It May Concern,
I am writing to report an incident of sexual harassment that I have witnessed or experienced in the workplace. I am choosing to remain anonymous for personal reasons, but I felt it was important to bring this matter to your attention.
The incident(s) occurred on [date(s) and time(s)] and involved [name(s) of the perpetrator(s)]. The behavior that I experienced/witnessed included [specific details of the harassment].
I understand that this is a sensitive matter, and I want to assure you that I am committed to creating a safe and respectful working environment for all employees. I am available to provide more information, but I would prefer to remain anonymous in this matter.
I urge the company to take appropriate action to investigate and address this issue. I hope that by bringing this to your attention, it will help create a safer and more inclusive environment for all employees.
Thank you for your time and consideration.
Sincerely,
An anonymous employee
Our tips: It’s important to provide specific details of the incident and the perpetrator and to express your commitment to creating a safe and respectful working environment. Check your employee handbook to find out if there’re any additional steps you need to take before submitting your complaint.
Leadership
How to dismiss an employee?
ChatGPT’s sample speech for the private meeting:
“I want to start by saying that this is not a decision that I’ve made lightly. However, after careful consideration, I’ve decided that it’s in the best interest of the company for us to part ways.
I’ve noticed that your performance has been lacking in [specific areas of concern]. Despite the support and resources provided, there has been no improvement in your performance and it is not meeting the expectations we have for this role. We have provided you with feedback and coaching, but unfortunately, we have not seen the progress that we need.
I understand that this is a difficult decision, and I want to assure you that this decision is not a reflection of your work as a person. We value the contributions you have made to the company and we wish you the best in your future endeavors.
We will be providing you with [severance pay, benefits, or other compensation] in accordance with our company’s policies. We will also provide you with a reference, if requested.
Can you please return your company property [keys, equipment, etc.]?”
Our tips: Firing someone is never an easy task, whether you’ve known the employee for just days or years. It’s important to keep it short and straight to the point when you terminate an employee, and think about the business if things get too heated.
How to address poor performance with your teammate?
ChatGPT’s sample speech:
“I want to start by saying that I appreciate the contributions you have made to the company and the role you have played in our team. However, I have noticed some areas where your performance has been lacking and I would like to address them with you.
Specifically, I have noticed [provide specific examples and data to support your concerns]. This behavior/ performance is not meeting the expectations we have for this role and it is affecting our team’s ability to achieve our goals.
Can you tell me more about this situation and how you see it?
[Allow the employee to respond and ask questions. Listen actively and consider their perspective]
I understand that [potential underlying issues causing the performance issues], but it is important for us to address this issue and find a solution.
Moving forward, I expect to see an improvement in [specific areas of concern]. I am willing to support and help you in finding solutions to address this issue. We will set a plan to monitor your progress and set specific, measurable goals.
Can we schedule a follow-up meeting in [time frame] to review your progress and discuss any further steps that may be necessary?”
Our tips: Be clear, specific and objective when providing feedback, and offer help and support to your subordinate in finding solutions and improvement. Try to avoid any form of personal attack or blame.
What is the best way to compliment an employee?
ChatGPT’s answer:
“I just wanted to take a moment to express my appreciation for the outstanding work that [teammate’s name] has been doing. [Their] attention to detail and dedication to [specific task or project] has been truly impressive. [Their] ability to [specific skill or trait] has been invaluable to the team and has helped us achieve our goals. [Their] positive attitude and willingness to go above and beyond has not gone unnoticed. Keep up the fantastic work, [teammate’s name], you are a valuable asset to our team.”
Our tips: Be specific and genuine when giving a compliment. Make the compliment about the person’s actions and skills, rather than personality traits. Also, express your appreciation for their work, and thank them for their contributions to the team.
If my teammate made a fatal mistake, how to report the issue to the management level?
ChatGPT’s drafted answer:
“I wanted to bring to your attention an issue that has recently come to my attention regarding [specific issue].
[Teammate’s name(s)] were responsible for [specific task or project] and unfortunately, there was a mistake made that resulted in [specific consequence]. I understand that this has caused [impact on the company/customers].
I have investigated the matter and I have identified the root cause of the problem as [specific cause of the issue]. I have also taken immediate action to address the issue and to prevent it from happening again in the future.
I have also spoken with [teammate’s name(s)] and provided them with feedback and coaching to ensure that they understand their role in the mistake and to help them improve their performance in the future.
I want to assure you that we are taking this issue very seriously and we are committed to making it right. We are also working on implementing additional measures to prevent similar issues from happening in the future.
Please let me know if you have any further questions or concerns about this matter. I would be happy to provide you with more information or to arrange a meeting to discuss this further.”
Our tips: When explaining an issue to the CEO, it’s important to be transparent and honest about what happened, and to take responsibility for any mistakes. Provide specific details about the issue and its impact, and explain the steps that have been taken to address the problem and prevent it from happening again in the future.
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Read more: Everything you need to know about career cushioning